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FAQ

Do I need to register in order to look through the Hartford Performs Program Database?

No, teachers are able to search through the database without registering. Logins are only intended for Hartford Performs arts providers and Site Coordinators. Anyone can search freely!

What's the difference between Grade Level Programs and Arts/PE Programs?

Grade Level Programs Arts and PE Programs
Definition: Grade Level Program is an approach to teaching in which students construct and demonstrate understanding through an art form. Students engage in a creative process which connects an art form and another subject area and meets evolving objectives in both. A program that supports and enhances the teaching of an art form that also ties to learning in a curriculum subject.
Program can be selected by: Grade Level Teachers (PK-8) Specials Teachers (Dance, Music, PE, Theatre and Visual Arts)
Pricing: Cost Per Student Cost Per Classroom
Fee Options to Charge: $0, $5, $10
On average a grade level has 52 students.

Example: If you charge $10 per student and your program serves 52 students, you would be compensated $520 for your program.
$0, $150, $200, $250*
On average a grade level has 2 classrooms.

Example: If you offer your $200 program to a 4 classroom grade level, you would be compensated $800.

*To charge $250 per class, the program must be two visits.
Length of Program: 1-5 visits with the same group of students; length of time can range from 30 to 90 minutes. 1-2 visits with the same group of students for 45 minutes. If your program is a one-time performance, then timing can range from 45 to 90 minutes.
Program Format: In-school workshops, in-school performances, multi-day workshops, short-term residencies, offsite performances, museum tours and combinations of any of the above. In-school workshops, in-school performances, two-day workshops, museum tours, offsite performances.
Who experiences the program: Program will serve an entire grade level. Program will serve 1-4 arts and/or PE classrooms regardless of grade level.

Why can't I find any contact information listed on the database for any of the arts providers?

Before teachers contact arts providers they must first attend the Program Selection meeting with Hartford Performs and their school's Site Coordinator. These meetings typically happen during the month of September. Once programs have been selected by teachers, Hartford Performs will provide lead teachers and site coordinators with the arts provider’s contact information to schedule the arts experience.

What does "# of classrooms," mean under every program page?

The "# of classrooms" is Hartford Performs way of tracking every arts provider's booking. Arts Provider's determine the number of classrooms they are able to deliver programs for, throughout the entire school year. Hartford Performs then tracks their capacity to ensure no one is overbooked. If you see low numbers that means that program is close to being sold out or the arts provider has limited availability.

Who pays for these programs?

Hartford Performs funds student programs. If a school selects an offsite program it is the school's responsibility to pay for busing, when not provided by the arts provider.

How many programs can I pick?

Hartford Performs allots $20 per student for PK-8th grade teachers at every participating school. There are no programs in our database that cost more than $20 per student, and most cost $5-$10, so each grade level can select anywhere between 2 and 5 programs in a school year through Hartford Performs. If you are an Arts or PE teacher you will have the option to select programs as well for a pre-identified number of classrooms. The number of classrooms to be served is decided by Hartford Performs and is based on the size of your school. This number will either be 2 classrooms or 4 classrooms.

I found the programs my grade level wants to book, how do I sign up for them online?

Teachers are not able to sign up for programs online but we do suggest you write down all your top program selections. You will be able to sign up for these programs during your grade level's Hartford Performs Program Selection Meeting. Your school's Site Coordinator will be able to tell you when your meeting with Hartford Performs staff is scheduled. Typically these meetings occur during the entire month of September during a grade level's prep period. Program availability is based on a first come, first serve basis, so make sure your Site Coordinator schedules your Program Selection Meeting with Hartford Performs early!

Can I reach out to the arts providers before our Grade Level Program Team meetings to reserve our spot?

No. In order for Hartford Performs to keep an accurate tracking of program bookings all reservations have to be done through Hartford Performs. Hartford Performs will only fund program bookings that were reserved through Hartford Performs during the Program Selection meeting. After the meeting, teachers can then reach out to arts providers and begin scheduling directly with them. If a teacher attempts to book a program prior to their Program Selection meeting that grade level will run the risk of either having the program reservation being voided by Hartford Performs or the school left responsible to pay for the program.

I want our students to attend an offsite program. Will Hartford Performs pay and schedule busing?

No, Hartford Performs only funds the programs. Any transportation costs and scheduling will be entirely the school's responsibility along with collecting permission slips and filling out the excursion forms.

If there is a program that is not listed in the database that I want to have my students experience, will Hartford Performs fund it?

Hartford Performs will only fund programs that are listed in the Hartford Performs database. All the programs listed have gone through an application and selection process and to ensure alignment with national standards in both the Arts and content areas. Every year Hartford Performs releases a Request for Qualifications for new programs to apply. If there is a program or arts provider you wish was listed but currently isn't, let Hartford Performs staff know and we will be sure to include them in the next round of applications.